Human Resources / Staffing Coordinator

Chatham Hills Subacute Care Center

Chatham Hills Subacute Care Center is seeking a highly organized, proactive, and results-driven Human Resources / Staffing Coordinator to support our HR operations and staffing needs. This is an excellent opportunity for a hands-on professional who enjoys recruiting, coordinating employee schedules, supporting onboarding, and helping build a reliable workforce in a skilled nursing facility.

The ideal candidate is a strong communicator who can multitask, work closely with facility leadership, and help ensure adequate staffing coverage while maintaining accurate employee records and compliance documentation.

Key Responsibilities

Human Resources

• Coordinate recruitment, interviewing, hiring, onboarding, and orientation for new employees.

• Maintain accurate employee personnel files and ensure all required employment documentation is completed and properly stored.

• Track background checks, credentials, certifications, and other required compliance documents.

• Assist with employee relations, attendance tracking, disciplinary documentation, and general HR inquiries.

• Follow up with candidates and new hires to ensure timely completion of onboarding requirements.

• Maintain confidential employee records and assist with HR reports, audits, and administrative tasks.

• Support employee engagement and retention initiatives.

• Help ensure HR practices comply with applicable employment laws and facility policies.

Staffing Coordination

• Prepare, maintain, and update daily and weekly staffing schedules.

• Coordinate shift coverage for call-outs, absences, vacations, and staffing shortages.

• Work closely with the Director of Nursing, nursing supervisors, department heads, and facility administration to address staffing needs.

• Assist with recruiting CNAs, LPNs, RNs, and other facility employees.

• Follow up with new hires to confirm their availability and determine how many shifts they are currently picking up per week.

• Monitor vacancies, attendance, overtime, and agency utilization.

• Assist in developing strategies to reduce agency usage and overtime while maintaining appropriate staffing coverage.

• Track new-hire progress and help ensure employees are actively contributing to staffing needs.

• Coordinate agency staffing when necessary and maintain accurate agency employee records.

• Prepare staffing reports and updates for facility leadership, including new hires, shift commitments, staffing shortages, overtime, and agency usage.

Qualifications

• Previous experience in human resources, staffing, recruiting, or healthcare administration preferred.

• Experience in a skilled nursing facility, nursing home, rehabilitation center, or other healthcare setting is a plus.

• Strong organizational skills and attention to detail.

• Excellent communication, interpersonal, and problem-solving skills.

• Ability to multitask, prioritize deadlines, and work effectively in a fast-paced environment.

• Proficiency in Microsoft Office, particularly Excel and Word.

• Familiarity with HRIS, applicant tracking, payroll, and employee scheduling systems preferred.

• Ability to handle confidential employee information with professionalism and discretion.

What We’re Looking For

• A dependable, hands-on team player who takes ownership of responsibilities.

• Someone who is proactive, responsive, and solutions-oriented.

• A strong communicator who can work effectively with employees, department heads, and facility leadership.

• A candidate who understands the importance of recruiting, retention, and reliable staffing in resident care.

• Someone who can help reduce staffing gaps, control overtime, and minimize reliance on agency personnel.

Benefits

• Competitive compensation based on experience.

• Medical, dental, and vision insurance, subject to plan eligibility.

• Paid time off, subject to applicable policies.

• 401(k) retirement plan, subject to plan eligibility.

• Opportunities for professional growth and development.

Join Chatham Hills Subacute Care Center and make a meaningful impact by supporting our employees, strengthening our staffing operations, and helping ensure our residents receive quality care.

Chatham Hills Subacute Care Center is an Equal Opportunity Employer.

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