Staffing Coordinator

Good care starts with having the right people on the floor. As our Staffing Scheduler, you keep the nursing schedule running at Mount Joseph, a skilled nursing and assisted living community in Waterville. You’ll work closely with our Director of Nursing and nurse leaders to build schedules, fill open shifts, and make sure every unit is covered so residents get the care they deserve. If you’re organized, steady when the phone won’t stop ringing, and the kind of person who enjoys solving a puzzle when three call-outs land at once, we’d like to meet you.

What you’ll do

• Build and maintain schedules for nurses and CNAs using OnShift, keeping coverage in line with state and federal staffing requirements

• Fill open shifts and call-outs by reaching out to staff, tracking availability, and keeping the DON in the loop

• Post schedules and daily staffing information on time

• Schedule and participate in CNA interviews

• Review schedules for accuracy, coverage gaps, and overtime, and flag concerns before they become problems

• Schedule newly hired nursing staff for orientation and their first shifts

• Keep the staff contact list current

• Answer phones, take messages, and handle filing and correspondence for the nursing department

• Protect resident and employee information and follow HIPAA and facility confidentiality policies

• Take part in in-services, fire and disaster drills, and infection control practices

What you bring

• High school diploma or equivalent

• Comfort with computers and Microsoft Office, plus the ability to pick up new software quickly

• Strong organization and a sharp eye for detail

• Clear, friendly communication by phone, in person, and in writing

• Good judgment and the ability to make decisions on your own when plans change fast

• Scheduling or healthcare experience is a plus, but not required. We’ll train you.

Work environment and physical requirements

• Mostly office-based, with regular movement throughout the building

• Frequent interruptions and shifting priorities

• Sitting, standing, walking, and bending throughout the day; lifting up to 30 lbs

• Possible exposure to infectious diseases and bloodborne pathogens (training and PPE provided)

• Regular contact with residents, families, and visitors, some of whom may be upset

• Ability to assist with resident evacuation in an emergency

Schedule

• This is an FLSA Exempt position

• General expected working hours will be 8:30am-5p, Monday-Friday