Scheduler & Transportation Coordinator

Acadia Nursing and Rehabilitation in Aliquippa, PA is seeking a detail-oriented, highly organized Scheduler & Transportation Coordinator to join our administrative leadership team. In this dual-focus role, you will play a critical part in maintaining smooth daily operations—managing master nursing department schedules to ensure optimal care coverage and state staffing compliance, while seamlessly coordinating medical transportation and off-site appointments for our residents.

Staff Scheduling & Timekeeping

• Build, post, and maintain monthly master schedules for Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Certified Nursing Assistants (CNAs).

• Manage daily staffing adjustments, call-outs, shift swaps, and open shifts while balancing overtime control and departmental budgets.

• Track planned Paid Time Off (PTO), leave of absence requests, and shift coverage to maintain required hours per resident day (PPD) and PA Department of Health/CMS staffing guidelines.

• Maintain clear, proactive communication with nursing leadership regarding daily coverage and agency staff utilization.

Resident Transportation & Logistics

• Coordinate, schedule, and confirm all non-emergency medical transportation for resident off-site appointments (e.g., dialysis, surgical follow-ups, wound care, and specialist visits).

• Communicate appointment details, preparation requirements, and departure times to unit managers, charge nurses, and resident families/responsible parties.

• Serve as the primary liaison between the facility, contracted medical transport providers.

Qualifications & Requirements

• Experience: No experience required; 1–2 years of scheduling, transportation, or administrative coordination experience in a skilled nursing facility (SNF) or medical environment is preferred. Full onboarding and system training will be provided.

• Regulatory Knowledge: Familiarity with long-term care staffing compliance, PBJ (Payroll-Based Journal) reporting concepts, and Pennsylvania healthcare labor guidelines preferred.

• Skills: Exceptional organizational, multitasking, and communication skills; strong interpersonal abilities for collaborating with nursing teams and transport drivers.

• Education: High School Diploma or equivalent required.

Apply Now!

If you are a passionate and dedicated looking for a new challenge, we encourage you to apply for this rewarding opportunity. Join our team and help us continue to provide exceptional care and services to our patients and residents.