Administrative Assistant - Nursing

This semi-full time position will work: Monday through Friday 7:00am-2:30pm (35 hrs. per week and benefit eligible)

SUMMARY OF JOB RESPONSIBILITIES AND ACCOUNTABILITIES:

The Nursing Administrative Assistant is responsible for all aspects of Crown Center medical supplies (i.e. ordering, stocking, tracking, billing, and inventory).  This person will also provide administrative support to nursing leadership and is responsible as the backup for the nursing schedule.

1. Maintain adequate central supply inventory necessary for care and treatment of Crown Center residents while adhering to the Crown Center expense budget (Medical supplies and durable goods).

2. Generate monthly bills for accounting department and ensure correct payor source.

3. Provide orientation and continuing education to Crown Center staff about the barcodes for all of the supplies.

4. Compile weekly medical supply orders through Internet to take advantage of United discount.  Print order and compose purchase order.

5. Track monthly Medicare Part B orders and complete documentation of established residents and new residents.

6. Meet with United rep. monthly to establish any new pricing, special orders, etc.

7. Collaborate with the Wound nurse to establish new supply list for dressings.

8. Will be responsible for verifying agency charges on the invoices when received.

9. Provide updates of Nursing Policy & Procedure manuals as instructed by nursing leadership.

10. Provide administrative support to the Director of Clinical Services and all other Crown Center nursing and leadership.

11. Assist with on-going nursing recruitment tracking all open positions, completing all documentation required for new hires and terminated employees.

12.  Assist with employee compliance and tracking with TB, CPR, First Aid, and nursing education hours.

13.  Maintain nursing employee files and keeps system to ensure timeliness of evaluations, attendance tracking, and issues attendance disciplinary actions when warranted to provide to nursing leadership for review.

14.  Oversee and add new employees to Point Click Care (PCC) and make their scan badge.

JOB ACCOUNTABILITIES-Other:

• Performs other related duties as needed.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

CONTINUING EDUCATION REQUIREMENTS:

PHYSICAL ENVIRONMENT / WORKING CONDITIONS:

Clerical/Secretary – Physical Demands

Occasional – 1 to 33% of workday

Frequent – 34 – 66% of workday

Constant – 67 – 100% of workday

Not at all – 0% of workday

Occasional

Walking: 2.3 mph, 0 incline; unilateral vertical reach 36-72”; bilateral carry 30’, 25#; push/pull 100’, 19ft.lbs.; lift 0-25# 6-36” from floor; lift 0-25# 36-48” from floor; lift 0-25# 6-72” from floor, climbing stairs; operating machines: (2 foot/feet).

Frequent

Standing.

Constant

Sitting, unilateral horizontal reach 0-18”, bilateral fine motor manipulation functional near, far, color vision aided or unaided; functional hearing aid or unaided; functional verbal communication skills; operating machines: (2 hand(s)).

Not at All

Hold 200# patient side lying while doing procedure x 2 min; roll 200# patient away/toward self; transfer 105# person chair-chair 5x/hr. with gait belt; bed-cart transfer with 200# person and assist of one with sheet; more 200# person up in bed with assist of one and sheet; climbing ladders, working from heights, crawling, kneeling, running, operating machines; keyboarding & CRT usage.

Category III Job Classification – Laurel Lake employee jobs that include all other employees not covered under Category I & II jobs whose tasks do not involve exposure to blood, body fluids, or tissues or used sharps.

Job Hazard Risks:

Lifting

Infectious Disease Exposure

Hazard Materials Exposure (Nuclear, Biological, Chemical)

Workplace Violence Potential

POSITION SPECIFICATIONS

This job description identifies the general nature and level of work to be performed.  It is not to be considered an exhaustive list of responsibilities, duties or skills required of an incumbent.

BENEFITS YOU WILL ENJOY AS A LAUREL LAKE EMPLOYEE:

• Medical Insurance through Meritain (Co-pay Plan) — for all employees working 30+ hrs. per week

• FSA (Flex Spending Account) — for all employees working 30+ hrs. per week

• Dental coverage through Mutual of Omaha — for all employees working 30+ hrs. per week

• Vision coverage through Mutual of Omaha for all employees working 30+ hrs. per week

• Basic Life (1x annual salary) - for all employees working 30+ hrs. per week Option to purchase supplemental Life Insurance for self/spouse/child

• Short Term Disability - for all employees working 20+ hrs. per week after completion of six months of service

• 403(b) Retirement Program — potential match for employees up to 4%

• Section 125 Pre-Tax PTO (Paid Time Off) used for Vacation/Sick Time/Holiday

• Tuition Assistance ($1250/$1750/$2500) is the maximum amount that you are eligible for per year based on part time or full-time status)

• Free On-Site CEU Opportunities

• Shift Differential for 2nd/3rd shift Clinical positions (CNA/LPN/RN)

• Competitive Wage Scale

• Direct Deposit for Payroll

• Employee Family Assistance Program

• On-Site Health Club w/Pool

• Employee Wellness Program

• Smoke-Free Campus

• 24-Hour Campus Security

• Akron Metro Regional Transit Service

• Award Programs (i.e. Employee of the Month)

• Staff/Resident Activities & Social Events

• Employee Dining Room with Meals at Nominal Charge

• Free Parking

• Employee Referral Bonus Program

• Eligible for Christmas Bonus in December from the Residents