Central Supply and Transportation Coordinator

Location: Advanced Center for Nursing and Rehabilitation

169 Davenport Avenue

New Haven, CT 06519

Job Title: Central Supply and Transportation Coordinator
Reports To: Administrator, Director of Nursing
Facility Type: Skilled Nursing Facility
Employment Type: Full-Time - 35 hours per week

Position Summary

The Central Supply & Resident Appointment/Transportation Coordinator is responsible for maintaining adequate inventory of medical supplies and coordinating resident medical appointments, transportation arrangements, and related scheduling. This position supports the nursing department and facility operations by ensuring supplies are available when needed and residents attend scheduled appointments safely and on time.

The ideal candidate is organized, dependable, detail-oriented, and able to communicate effectively with residents, families, nursing staff, outside medical providers, and transportation services.

Essential Duties and Responsibilities

Central Supply Responsibilities

• Maintain inventory of medical, nursing, and facility supplies.

• Monitor stock levels and reorder supplies as needed to prevent shortages.

• Receive, inspect, organize, and distribute incoming supplies to designated departments.

• Maintain a clean, orderly, and secure central supply area.

• Track supply usage, deliveries, and inventory records.

• Communicate with vendors and department managers regarding orders, backorders, and delivery concerns.

• Monitor expiration dates and rotate stock as appropriate.

• Assist with supply cost control and minimizing waste.

• Follow facility policies for storage, infection prevention, and safety.

Resident Transportation Coordination

• Arrange transportation through facility vehicles, contracted transportation providers, ambulance services, or other approved resources as appropriate.

• Coordinate pickup and return times to support timely arrival and safe return to the facility.

• Verify transportation arrangements, including wheelchair accessibility and other identified mobility needs.

• Communicate transportation requirements to nursing staff and transportation providers.

• Notify the appropriate staff of delays, cancellations, or transportation changes.

• Maintain transportation logs and related records according to facility policy.

• Assist with resolving scheduling conflicts and identifying alternative transportation arrangements.

General Responsibilities

• Maintain resident privacy and confidentiality in accordance with HIPAA and facility policies.

• Communicate professionally with residents, families, staff, vendors, and outside providers.

• Prioritize competing responsibilities and meet established deadlines.

• Attend required meetings and training sessions.

• Perform other related duties as assigned by facility administration.

Qualifications

• High school diploma or equivalent preferred.

• Previous experience in central supply, inventory management, medical office scheduling, transportation coordination, or a skilled nursing facility preferred.

• Strong organizational, communication, and time-management skills.

• Basic computer skills, including email, spreadsheets, and scheduling systems.

• Ability to maintain accurate records and manage multiple tasks.

• Knowledge of medical terminology and healthcare documentation preferred.

• Ability to work collaboratively with nursing staff and other departments.

• Commitment to resident dignity, safety, and confidentiality.

Physical Requirements

• Ability to perform routine office and supply-related duties.

• Ability to stand, walk, bend, and reach as needed.

• Ability to lift and carry supplies within facility guidelines, with assistance or equipment when appropriate.

• Ability to move between departments and communicate with residents and staff as required.

Work Environment

This position operates in a skilled nursing facility and involves office work, supply storage and distribution, communication with healthcare providers, and coordination of resident appointments and transportation.

Equal Employment Opportunity

The facility is an equal opportunity employer and provides employment opportunities in accordance with applicable federal, state, and local laws.