Administrative Assistant

Administrative Assistant

Company: Imagination ABA Therapy (BCBA-owned and operated Applied Behavior Analysis (ABA) Provider.)

Location: Lakewood, NJ - will be relocating to Toms River in the coming months

Position Type: Administrative Support - in person role

Job Summary:

Imagination ABA Therapy, a dedicated provider of high-quality Applied Behavior Analysis (ABA) services, is seeking a dependable, organized, and detail-oriented Administrative Assistant to support our growing team and ensure the smooth coordination of daily operations. As an Administrative Assistant, you will play a vital role in maintaining the day-to-day operations of our office, providing exceptional administrative support, and ensuring that our team has the resources they need to deliver exceptional services.

Key Responsibilities:

• Administrative Support: Assist with daily office operations, scheduling, phones, calendar management, and coordination of meetings and appointments.
• Staff and Client Coordination: Communicate with families, Behavior Technicians (BTs), Board Certified Behavior Analysts (BCBAs), and other team members regarding scheduling, updates, and administrative needs.
• Recordkeeping and Documentation: Maintain accurate client and employee records, organize documentation, and assist with tracking required paperwork.
• Data Entry and Database Management: Enter, update, and maintain information in agency systems while ensuring accuracy and confidentiality.
• Communication and Follow-Up: Respond to emails and phone calls, follow up on outstanding items, and help ensure important information is communicated in a timely manner.
• General Office Support: Assist with additional administrative tasks, special projects, and process improvements as needed.

Qualifications and Skills:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Professional, friendly, and responsive approach when communicating with families and staff.
• Comfortable using email, calendars, spreadsheets, and other computer-based administrative systems.
• Ability to work independently while collaborating effectively with a team.
• Previous administrative or office experience preferred.
• Experience in healthcare, behavioral health, or ABA services is a plus, but not required.

What We Offer:

• A supportive and collaborative work environment.
• The opportunity to contribute to a team that makes a meaningful difference in the lives of children and families.
• Opportunities to develop administrative and professional skills.
• The chance to be part of a growing organization dedicated to quality care and family support.

If you are organized, dependable, and enjoy helping a team stay coordinated and productive, we would love to hear from you! Please submit your application to be considered for the Administrative Assistant position at Imagination ABA Therapy.