Medical Records and Central Supply

Medical Records & Central Supply

The Orchards is currently seeking a Medical Records & Central Supply Clerk to join our team.

Job Summary:
We are seeking a detail-oriented and organized Central Supply and Medical Records Clerk to manage the facility’s medical supplies and maintain accurate medical records. This dual-role position supports both clinical and administrative operations to ensure efficiency and compliance with healthcare standards.

Responsibilities:

Central Supply Duties:

• Order, receive, and inventory medical and office supplies.

• Distribute supplies to appropriate departments and ensure timely restocking.

• Maintain accurate records of supply usage and inventory levels.

• Work with vendors to manage orders and resolve discrepancies.

• Ensure supply storage areas are clean, organized, and compliant with safety standards.

Medical Records Duties:

• Maintain, organize, and file resident medical records in accordance with facility policies and HIPAA regulations.

• Assist with the preparation, scanning, and archiving of medical documents.

• Ensure records are up-to-date, accurate, and readily accessible for authorized personnel.

• Respond to requests for medical records in a timely and confidential manner.

• Support audits and compliance reviews by preparing necessary documentation.

Qualifications:

• High school diploma or equivalent required.

• Experience in medical records management and/or supply inventory preferred.

• Basic knowledge of HIPAA and healthcare documentation standards.

• Strong organizational and time management skills.

• Proficiency with computers, filing systems, and basic inventory software.

• Ability to lift and move supply boxes (up to 40 lbs).

Benefits:

• Health, Dental, and Vision Insurance

• Life Insurance

• Long-Term and Short-Term Disability

• Vacation and Paid Sick Time

• 401K 

• Tuition Reimbursement