Capital Projects Coordinator

ABOUT THE ROLE

This is an early career role for a Capital Projects Coordinator with minimal prior experience required - recent graduates welcome! The Capital Projects Coordinator will support the capital expenditure program across Belmont Village's national portfolio of senior living communities. Reporting to the Senior Director of Capital Expenditures, this role is the operational backbone of the team keeping projects on track, procurement coordinated, and leadership informed through clear reporting and polished presentations. This position is heavily rooted in facilities asset management. Early career internships in Hospitality or Corporate Real Estate asset management with an interest in growth and understanding of capital improvements and facility operations is expected.

Belmont Village Senior Living is a leading senior housing company with decades of proven success in developing, operating and managing luxurious Independent Living, Assisted Living & Memory Care communities.  Our dedicated Corporate and Regional teams provide reliable support, enabling our on-site teams to deliver the exceptional care and services that our residents and their families trust and expect. We believe in the power of in-person collaboration to drive creativity and innovation. Given the highly collaborative nature of our team, we’ve found that working together on-site allows us to achieve the best results. Therefore, this position is designed for those who can thrive in a fully in-office environment in Houston, Texas. Compensation for this position is an annual salary aligned with an entry-level early career position.

TYPICAL RESPONSIBILITIES

Reporting & Tracking

• Own the preparation and distribution of routine capex reports on a consistent schedule — weekly, monthly, and quarterly — ensuring leadership and stakeholders always have current, accurate information to stay on track

• Maintain and update capex tracking across all Belmont Village communities

• Monitor project timelines, flag delays, and escalate as needed

• Learn and work in our financial and project systems

Presentations

• Build PowerPoint presentations for leadership updates and annual capex requests

• Translate data and project summaries into clean, executive-ready decks

• Support leadership in preparing materials for ownership reviews

Unit Renovation Administration

• Assist in managing the unit renovation pipeline across communities

• Coordinate with Unit Renovation Program vendors to issue purchase orders, track orders, inventory, and delivery schedules.

• Coordinate scheduling between Senior Director of Capital Expenditures, Executive Directors and Building Engineers.

• Maintain renovation records and ensure documentation is current

Budget Support

• Assist in annual capex budget preparation and tracking

• Reconcile actual spend against approved budgets

• Flag variances and support forecasting updates

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business, Real Estate, Hospitality, Construction Management, Finance, Operations, or a related discipline

• This is an entry level early career opportunity and compensation is aligned with 0-3 years of experience in project coordination, operations, real estate, hospitality, senior living, facilities management or a related field

• Prior internship or work experience in real estate, hospitality, senior living or facilities management makes you a strong candidate but isn't required

• Advanced proficiency in Microsoft PowerPoint and Excel - able to build polished, data-driven decks independently

• Highly organized, proactive, polished communicator with the ability to create executive-ready presentations

• Demonstrated ability to manage multiple projects simultaneously while maintaining exceptional attention to detail, meeting deadlines, and coordinating with vendors and internal stakeholders

• Ability to travel up to 20% annually

WHAT SUCCESS LOOKS LIKE

In the first 90 days, the Capital Projects Coordinator has a clear handle on the project pipeline, is producing accurate reports on schedule, and is supporting the team's presentations. Within six months, they are the go-to resource for capex data and a trusted partner to the Senior Director of Capital Expenditures in keeping our communities moving forward.

ABOUT THE COMPANY

Founded in Houston in 1997, Belmont Village is an integrated developer, owner, and operator of high-quality senior living communities, with more than 5,000 employees and 5,000 units. Our 35 locations across the country and in Mexico City, provide award-winning independent, assisted living and memory care programs. We are proud to collaborate with UC San Diego, USC, UCLA, and Baptist Health South Florida to innovate programs for cognitive health and life enrichment. Belmont Village is a market leader in major markets including the San Francisco Bay Area, Los Angeles, San Diego, Chicago and South Florida. Renowned for distinctive design, high standards of life and safety, and reputation for leading edge, quality programming, Belmont Village has been certified as a Great Place to Work® since 2018 and has been recognized by U.S News & World Report as Best in Senior Living.

BENEFITS AVAILABLE

Belmont Village Senior Living offers full-time Corporate employees bonus opportunities, medical, dental, vision, mental health & prescription benefits, paid vacation, paid holidays, paid personal days, earned sick pay, 401(k) savings with employer match, short-term disability, long-term disability, and life insurance.

EOE

Belmont Village is proud to be an equal opportunity employer

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