Medical Records Coordinator

Key Responsibilities

• Organize and maintain records: File and retrieve patient records in both paper and electronic formats (Sigma)

• Process admissions/discharges: Handle paperwork including consent forms, insurance documents, and discharge summaries

• Data entry and updates: Input demographic, medical history, and treatment data into patient charts

• Record accuracy: Review and correct records for completeness and compliance with regulations

• Confidentiality: Protect patient information in accordance with HIPAA and employer policies

• Chart management: Prepare charts for appointments, monitor chart flow, and maintain secure tracking when records are out of the medical records room

• Communication: Respond to patient inquiries about records and coordinate with healthcare staff for information needs

• Quality control: Participate in chart review committees and implement record-keeping quality measures

Qualifications

• Education: High school diploma or equivalent; associate degree or certification in health information technology, medical terminology, or related fields is preferred

• Experience: Prior experience in a medical office or healthcare setting; familiarity with Sigma software

• Skills:

  • Proficiency in computer systems and office software

  • Strong attention to detail and organizational skills

  • Knowledge of HIPAA regulations and release of information policies

  • Excellent verbal and written communication

  • Ability to work independently and in a team environment