Admin Assistant

Work Schedule: 9am – 5:00pm (Mon- Fri)

Job Description:

• Maintain accurate employee personnel files and update caregiver records, certifications, licenses, and other HR documentation.

• Coordinate the onboarding process for newly hired caregivers, ensuring all required employment documents are completed and submitted.

• Assist with recruitment activities, including screening applicants, scheduling interviews, coordinating candidate communications, and preparing hiring documents.

• Partner with the HR/Recruitment team to transition newly hired caregivers after orientation and onboarding into active employment.

• Monitor employee compliance requirements, including background checks, TB tests, CPR certifications, licenses, training, and other required credentials, and follow up on renewals.

• Prepare employee ID badges, take profile photos, create employee profiles, and ensure all employee information is accurate and up to date.

• Assist with employee relations by responding to routine HR inquiries, documenting concerns, and escalating issues to management when necessary.

• Maintain attendance records and document tardiness, absences, disciplinary concerns, and policy violations in accordance with company policies.

• Support performance management by maintaining documentation for coaching, corrective actions, and employee evaluations.

• Assist with HR administrative functions, including filing, data entry, audits, employment verification requests, and maintaining confidential employee records.

• Coordinate with department managers regarding staffing needs, employee availability, and workforce planning.

• Ensure compliance with company policies, state regulations, and employment requirements related to caregiver personnel records.